Exhibitor Manual - Bar Convent Brooklyn - June 12 & 13, 2018

Exhibitor Manual


Vendor Forms and Deadlines

Click the appropriate links under the "Contractor Type" to be redirected to the forms and/or contractor website for more information.  Double-check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.

Note the DEADLINE DATES- completing these early can save you up to 30%.

FB International is the Official General Contractor of the Bar Convent Brooklyn and will maintain an Exhibitor Service Center during set-up, show days and dismantling.  All other official show contractors will also be set up in this area as well.  All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services.


Contractor Type
(Click On Text To Access Forms)
Contractor
Deadline
Discount Date
(if applicable)
Telephone
Insurance Certificate (Exhibitor) Chris Kowalczik May 1, 2018   203.840.5524
Exhibitor EAC Form  EAC Coordinator May 9, 2018   203.840.5890
EAC Agreement EAC Coordinator May 30, 2018   203.840.5890
EAC Memorandum EAC Coordinator May 30, 2018   203.840.5890
EAC Code of Conduct EAC Coordinator May 30, 2018   203.840.5890
EAC Fees EAC Coordinator May 30, 2018   203.840.5890
Insurance Certificate (EAC) EAC Coordinator May 30, 2018   203.840.5890
Compliance Permit Form Chris Kowalczik March 1, 2018   203.840.5524
Marketing Permit/Confirmation from Caterer Chris Kowalczik May 11, 2018   203.840.5524
Contests/Drawings/Giveaways Stefanie Minuto May 11, 2018   203.840.5467
Press Conference Stefanie Minuto May 11, 2018   203.840.5467
Flame Test Certificates Amanda Campbell May 11, 2018   203.840.5550
Rigging Requests Amanda Campbell May 11, 2018   203.840.5550
Raw Space Design (200 sq ft booths or larger) Amanda Campbell May 11, 2018   203.840.5550
Internet Transbeam   N/A 212.631.8100
Garnish/Mixer Orders Great Performances May 25, 2018   917.417.8357 
Staff Lunch Orders Great Performances May 25, 2018   917.417.8357 
All other Catering Needs Great Performances May 25, 2018   917.417.8357 
Booth Cleaning Outfit June 11, 2018 May 11, 2018 347.323.4658 
Booth Security Outfit June 11, 2018 May 11, 2018 347.323.4658 
A/V NMR   May 22, 2018 609.395.4115
Floral Spring Valley   N/A 845.268.7555
Furniture/Electrical FB Int.   May 4, 2018 201.337.1985
Graphics FB Int.   May 4, 2018 201.337.1985
Inbound Shipping FB Int.   March 31, 2018 201.337.1985
Material Handling FB Int.   March 31, 2018 201.337.1985
Lead Retrieval Compusystems   May 8, 2018 866.600.5323
Labor - Install/Dismantle FB Int.   May 4, 2018 201.337.1985
Labor - Electrical FB Int.   May 4, 2018 201.337.1985
Warehouse Shipping FB Int. Arrive by May 31, 2018   201.337.1985
Showsite Shipping FB Int. Arrive only on June 11, 2018   201.337.1985
International Shipping PIBL May 1, 2018   908.355.8900
Compliance - Acquiring a new US Import Permit Park Street February 16, 2018   305.967.7440
Compliance - Marketing Permit and prerequisites Park Street April 1, 2018   305.967.7440
Compliance - Formula Park Street March 1, 2018   305.967.7440
Compliance - COLA Park Street April 1, 2018   305.967.7440
Compliance - NY Brand Registration Park Street May 1, 2018   305.967.7440
Compliance - NY Brand Registration with Lab Analysis Park Street March 1, 2018   305.967.7440
Compliance - NY Price Posting Park Street April 1, 2018   305.967.7440
Compliance - Notice to SLA for Marketing Permit Holders Park Street May 28, 2018   305.967.7440

Notice to Exhibitors Regarding Non-Official Contractors

The companies listed above have been appointed as the only Official Contractors providing the stated services for this event.  Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services.

Some companies may misrepresent themselves as being an official contractor so PLEASE be sure to check the list in the exhibitor manual or give us a call.

Things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong.  

Also be advised that all booth labor on this event must be hired through FB International and non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the show floor. 

Exhibitor Alerts

BEWARE OF THE FAIR GUIDE
Reed Exhibitions and BCB Brooklyn does NOT support the Fair Guide -- it is NOT affiliated with Reed Exhibitions or BCB Brooklyn. Please be aware that you may receive solicitations for the Fair Guide from Construct Data, its publisher, which use the name of BCB Brooklyn – do not be fooled. Construct Data currently operates out of Slovakia (it has previously operated out of Austria and Germany).

BEWARE OF THE EXPO-GUIDE
Reed Exhibitions and BCB Brooklyn also do NOT support the Expo-Guide -- it is NOT affiliated with Reed Exhibitions or BCB Brooklyn. Please be aware that you may receive solicitations for the Expo-Guide from Commercial Online Manuals, its publisher, which use the name of BCB Brooklyn – again, do not be fooled. The Expo-Guide currently operates out of Mexico.

For further warnings on the Fair Guide and the Expo-Guide, please check out www.stopecg.org (the website was set up originally to deal with the European City Guides, but it now addresses the Fair Guide and Expo-Guide as well as several other similar matters).

And please remember – the only directories and guides affiliated with BCB Brooklyn and Reed Exhibitions are those published by Reed Exhibitions, including the official show directories. If you have any doubts about a directory/guide solicitation using the BCB Brooklyn name (for example, if the solicitation requires payment made to an address in a foreign country), please contact a BCB Brooklyn salesperson ASAP.

 

We use cookies to operate this website and to improve its usability. Full details of what cookies are, why we use them and how you can manage them can be found by reading our Privacy & Cookies page. Please note that by using this site you are consenting to the use of cookies.