June 10-11, 2025
Industry City | Brooklyn, NY

Bar Convent Brooklyn
Exhibitor Manual

 

  • ALCOHOL COMPLIANCE INFORMATION
  • ICE ORDER FORM
    • CUPS WILL BE DISTRIBUTED IN THE MORNING BEFORE OPEN AND THE REFILLED DURING THE DURATION OF THE EVENT. THERE WILL BE A NUMBER TO CALL ON-SITE FOR ADDITONAL REFILLS OR ICE ORDERS
  • MIXER ORDER FORM
    • TAKE ADVANTAGE OF BAR CONVENT BROOKLYN 2024'S OFFICIAL MIXER SPONSORS, Sanpellegrino® Italian Sparkling Drinks and London Essence

VENDOR FORMS AND DEADLINES

WHAT TO DO AND WHEN TO DO IT

Click the appropriate links under the "Contractor Type" to be redirected to the forms and/or contractor website for more information.  Double-check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.

Note the May 16, 2024 - completing these early can save you up to 30%

FB INTERNATIONAL is the Official General Contractor of BAR CONVENT BROOKLYN and will maintain an Exhibitor Service Center during set-up, show days and dismantling.  All other official show contractors will also be set up in this area as well.  All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services.

NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS

The companies listed below have been appointed as the only Official Contractors providing the stated services for this event.  Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services.

Some companies may misrepresent themselves as being an official contractor so PLEASE be sure to check the list in the exhibitor manual or give us a call.

Things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong.

Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.

General questions? Contact Us, email: [email protected]


I NEED TO ORDER
(CLICK ON TEXT TO ACCESS FORMS)

CONTRACTOR
 

ORDER DEADLINE
 

CONTACT
 


May 28, 2024


BK EXPO/THE OUTFIT GROUP

May 13, 2024

(347) 323-4658


GREAT PERFORMANCES

May 30, 2024

310-383-1266 


GREAT PERFORMANCES

May 27, 2024

310-383-1266


EXIBITOR APPOINTED CONTRACTOR  

FB International


Buttine Underwriters

N/A

(212) 867-3642


Buttine Underwriters

N/A

(212) 867-3642


Buttine Underwriters

N/A

(212) 867-3642


ICE ORDER FORM  

GREAT PERFORMANCES

May 30, 2024

(917) 417-8357


CUPS

GREAT PERFORMANCES

Distributed to every booth on-site


INTERNATIONAL SHIPPING

PHOENIX INERNATIONAL

PLEASE SEE FORM

(908) 355-8900


SECURITY GUARDS

THE OUTFIT GROUP

June 1, 2023

(347) 323-4658


DEADLINES TO SUBMIT INFORMATION TO BAR CONVENT BROOKLYN VIA YOUR EXHIBITOR DASHBOARD: 

  • COLA: May 20, 2024
  • Certificate of Insurance: June 3, 2024
  • Marketing or Catering Permit: May 20, 2024
  • New York Distributor: May 20, 2024

ALCOHOL COMPLIANCE

  • Acquiring a new US Import Permit: Jan 5, 2024 (can take up to 90 days)
  • Marketing Permit and prerequisite: March 26, 2024
  • Formula: May 22, 2024
  • COLA: April 5 (if using a cater), May 10 (if using Marketing Permit)
  • NY Brand Registration: May 19, 2024
  • NY Price Posting: May 19, 2024
  • Notice to SLA for Marketing Permit Holders: March 24, 2024

See form for more details



  NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS

Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services. Some companies may misrepresent themselves as being an official contractor so be sure to check the list in the exhibitor manual or give us a call. Some things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong. Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.

ALERT TO EXHIBITORS!!

BEWARE of the Fair Guide
Reed Exhibitions and BAR CONVENT BROOKLYN does NOT support the Fair Guide -- it is NOT affiliated with Reed Exhibitions or BAR CONVENT BROOKLYN. Please be aware that you may receive solicitations for the Fair Guide from Construct Data, its publisher, which use the name of BAR CONVENT BROOKLYN Show – do not be fooled. Construct Data currently operates out of Slovakia (it has previously operated out of Austria and Germany).

BEWARE of the Expo-Guide

Reed Exhibitions and BAR CONVENT BROOKLYN also do NOT support the Expo-Guide -- it is NOT affiliated with Reed Exhibitions or BAR CONVENT BROOKLYN. Please be aware that you may receive solicitations for the Expo-Guide from Commercial Online Manuals, its publisher, which use the name of The BAR CONVENT BROOKLYN Show – again, do not be fooled. The Expo-Guide currently operates out of Mexico.

For further warnings on the Fair Guide and the Expo-Guide, please check out www.stopecg.org (the website was set up originally to deal with the European City Guides, but it now addresses the Fair Guide and Expo-Guide as well as several other similar matters).

And please remember – the only directories and guides affiliated with Reed Exhibitions are those published by Reed Exhibitions, including the official show directories. If you have any doubts about a directory/guide solicitation using the BAR CONVENT BROOKLYN name (for example, if the solicitation requires payment made to an address in a foreign country), please contact a BAR CONVENT BROOKLYN salesperson ASAP.